To submit an article online, and to check the status of your submission, you need to have an account with Journal of the Belgian Society of Radiology
Don't have an account? Register Here.Start Submission
Submissions should be in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format, and made electronically through this website. Once submitted, the author can track the submission and communicate with the editors via the online journal management system.
The Assistant Editor is on holiday from 23rd July to 9th August so if you submit a paper during this time then it will be handled from the 10th of August.Please ensure that you consider the following guidelines when preparing your manuscript:
Authors should specify to which of the following headings their manuscript is intended: Article from BSR Annual Symposium, Thesis summary, Original article, Guest editorial, Review article, Case report, Images in Clinical Radiology, Technical Note, Pictorial Review, Continuing Education article, Book Review, Opinion article or Letter to the Editor. Authors should consider the following remarks and submit their manuscripts accordingly. All articles must contain substantive and specific scientific material.
For all article types the word count includes the abstract, tables, references and figure captions.
All authors listed on a submission must have given prior approval to have their name attributed to the file(s) that are being submitted and agree to the publication. The corresponding author has responsibility to ensure that all authors qualify for, and have agreed to, authorship of the submission. They are also responsible for informing all co-authors of relevant editorial information during the review process.
This journal follows the ICMJE recommendations for authorship, based on the following 4 criteria:
To ensure blind peer review, please only list the title and abstract on the submitted manuscript file.
The names of all authors, affiliations, contact details, biography (optional) and the corresponding author details must be completed online as part of the submission process. All authors must fit within the journal's definition of an author, available here.
Author names should include a forename and a surname. Forenames cannot include only initials.
The affiliation should ideally include ‘Department, Institution, City, Country’. However only the Institution and Country are mandatory.
Author information (optional)
If you wish to provide a short biographical statement regarding the author(s), please provide this as a separate file to assist blind review. If your paper is accepted, you will need to add this back into the manuscript during the proofing process.
The text of the article should be prefaced by an indented abstract summarizing the main arguments and conclusions of the article. Please refer to each article type for the word count and abstract structure.
Please include a list of 5-6 key words after the abstract.
The Abstract and Keywords should also be added to the metadata when making the initial online submission.
The body of the submission should be structured in a logical and easy to follow manner. Please refer to each article type for the article structure. In all cases, a clear introduction section should be given that allows non-specialists in the subject an understanding of the publication and a background of the issue(s) involved. Conclusive paragraph should be provided as well, for take-home message.
Supplementary Files (optional)
Any supplementary/additional files that should link to the main publication must be listed, with a corresponding number, title and option description. Ideally the supplementary files are also cited in the main text.
e.g. Supplementary file 1: Appendix. Scientific data related to the experiments.
Note: additional files will not be typeset so they must be provided in their final form. They will be assigned a DOI and linked to from the publication.
Reproducibility (if applicable)
If data, structured methods or code used in the research project have been made openly available, a statement should be added to inform the reader how/where to access these files. This should include the repository location and the DOI linking to it. Read our reproducibility guide for more information on best practice and maximising the impact of your open data.
If data used in the research project has not been made available, a statement confirming this should be added, along with reasoning why.
The journal's data policy is available on the Editorial Policies page.
Acknowledgements should not be included on submission, to assist blind review. If your paper is accepted, you can add acknowledgements during the proofing process - place these in a separate paragraph, after the main text but before the reference list/bibliography.
Funding Information (if applicable)
Should the research have received a funding grant then the grant provider and grant number should be detailed. If this contains any information that could identify the author, please provide this as a separate document on submission, and insert back into the main file during the proofing process.
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here. If this contains any information that could identify the author, please provide this as a separate document on submission, and insert back into the main file during the proofing process.
Ethics and consent (if applicable)
Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki. Where applicable, the studies must have been approved by an appropriate ethics committee and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardians).
Experiments using animals must follow national standards of care. For further information, click here.
Manuscripts will be submitted to a review Committee whose decision is final. Authors are usually notified within 21 days as to the acceptability of their paper. In case revisions are requested, we ask that the re-submission is provided in 2 formats: a clean version, and a version showing alterations that have been made to the text to respond to the reviewers’ and editors’ comments (track changes). In addition, a letter with point-by-point responses to the comments should be submitted as well. Please upload the clean version as the main manuscript resubmission, and the altered version and letter as supplementary files.
All references cited within the submission should be listed at the end of the article. References should be numbered consecutively, between brackets, in the order in which they appear in the text. Full formatting details are given below. Please refer to each article type for the maximum number of references.
The author is responsible for obtaining all permissions required prior to submission of the manuscript. Permission and owner details should be mentioned for all third-party content included in the submission or used in the research.
If a method or tool is introduced in the study, including software, questionnaires, and scales, the license this is available under and any requirement for permission for use should be stated. If an existing method or tool is used in the research, it is the author's responsibility to check the license and obtain the necessary permissions. Statements confirming that permission was granted should be included in the Materials and Methods section.
Your manuscript should be submitted in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format. Use a classic character 12 font size, double-spaced text throughout your manuscript. Please ensure that your work is formatted to the journal style prior to publication. Authors are responsible for ensuring that their manuscripts conform to the journal style. Failure to apply this formatting may result in delayed publication and additional rounds of revision.
Capitalisation of titles
NOTE: Tier 1 subheads should follow the same rule as the titles. For lower-level subheads, only capitalise first letter (plus proper nouns).
Articles must be submitted in English. Please make sure your manuscript is edited before submission by a native English speaker or an editing service, in order to avoid spelling, syntax and grammatical errors that may delay de the review process and lead to rejection regardless of the article content. Authors are welcome to use American or British spellings and grammar as long as they are used consistently. Some of the key differences between English and American English include the following:
Please note that when referring to proper nouns and normal institutional titles, you should always use the official, original spelling. For instance, it is World Health Organization, not World Health Organisation.
As with language, American or English spelling and grammar rules may be used as long as they are used consistently. For instance, you may use a serial comma (red, white, and blue) or not (red, white and blue).
We are happy for authors to use either words or figures to represent large figures (i.e. one million or 1,000,000) as long as the usage is consistent within an article. For numbers between zero and twelve we would recommend using words rather than figures, except for when it is a part of a dataset or presented in a table. Symbols are permitted within the main text and datasets. For example, percentages (%) and per mil (‰) are allowed.
Please use single quotation marks except for quotes within another speech, in which case double quotation marks are used.
Acronyms & Abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references. You do not need to spell out abbreviations for US, UK, EU, UN and DC, as in Washington, DC.
Images & Figures
Images/figures are welcome as long as they provide key information related to your submission. Figures, including graphs and diagrams, must be professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, you will be asked to re-render or omit it. Please ensure that all figures are cited within the text, in consecutive order (e.g. Figure 1, Figure 2). They should provide short and clear captions pointing to findings. Acronyms within the figure captions should be defined. Authors must ensure they have full permission to publish any images and figures.
NOTE: First supply all figures separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. Then, in order to facilitate the review process, the figures should be embedded at the end of the text document along with their captions. Except in the case of ICR, where the captions should be left out.
The same principles which apply to figures apply to tables. They should be necessary and should not repeat significant pieces of information already included in the text. Tables should have a title and an appropriate legend. Abbreviations should be defined in the table legend.
Only admitted measurement standards should be used.
As with images and figures, videos are welcome as long as they provide key information related to your submission. A maximum of 2 videos per submission is allowed. Authors are responsible for ensuring they have full permission to publish the video. The video will be published as an "Additional File" alongside the article. Videos can also be embedded directly into the article, providing the author has uploaded the video to YouTube or Vimeo.
Authors are strongly encouraged to use parenthetical numbered citations. In case of multiple references, separate the numbers using commas. Use a dash to indicate all references in between two references numbers are cited.
References cited within a submission must be listed at the end of the article, in order of apparition in the text. All reading materials should be included in ‘References’ – works which have not been cited within the main text of the article, but which the author wishes to share with the reader, must be cited as additional information in endnotes explaining the relevance of the work. This will ensure that all works within the reference list are correctly cited within the text.
NOTE: Please include DOIs for reference entries, where possible.
This journal uses the Vancouver system – see below for examples of how to format:
Journal article – in print – one author
Spencer J. Physician, heal thyself – but not on your own please. Med Educ. 2005; 89: 548-549.
Journal article – in print – 2-6 authors
Salwachter AR, Freischlag JA, Sawyer RG, Sanfey HA. The training needs and priorities of male and female surgeons and their trainees. J Am Coll Surg. 2005; 201: 199-205.
Journal article – in print – more than 6 authors
Fukushima H, Cureoglu S, Schachern P, et al. Cochlear changes in patients with type 1 diabetes mellitus. Otolaryngol Head Neck Surg. 2005; 133: 100-6.
Journal article - online - one author (if there is no DOI, provide the URL for the specific article)
Deng YH. Perovskite decomposition and missing crystal planes in HRTEM. Nature. 2021; 594: E6–E7. doi:10.1038/s41586-021-03423-4
Journal article – online - 2-6 authors (if there is no DOI, provide the URL for the specific article)
Coppinger T, Jeanes YM, Hardwick J, Reeves S. Body mass, frequency of eating and breakfast consumption in 9-13-year-olds. J Hum Nutr Diet. 2012; 25(1): 43-49. doi:10.1111/j.1365-277X.2011.01184.x
Journal article – online - more than 6 authors (if there is no DOI, provide the URL for the specific article)
Petrie KJ, Muller JT, Schirmbeck F, Donkin L, Broadbent E, Ellis CJ, et al. Effect of providing information about normal test results on patients’ reassurance: randomised controlled trial. British Medical Journal. 2007; 334(7589): 352–254. doi:10.1136/bmj.39093.464190.55
Outbreak notice: Cholera in Haiti. Centers for Disease Control and Prevention Web site. http://wwwnc.cdc.gov/travel/notices/outbreak-notice/haiti-cholera.htm Published October 22, 2010. Updated January 9, 2012. Accessed February 1, 2012.
Entire book – in print
Modlin J, Jenkins P. Decision Analysis in Planning for a Polio Outbreak in the United States. San Francisco, CA: Pediatric Academic Societies; 2004.
Book chapter – in print
Solensky R. Drug allergy: desensitization and treatment of reactions to antibiotics and aspirin. In: Lockey P, ed. Allergens and Allergen Immunotherapy. 3rd ed. New York, NY: Marcel Dekker; 2004:585-606.
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
If you are not a member of the Belgian Society of Radiology and your article is accepted for publication, you will be asked to pay an Article Publication Charge (APC) of £300 to cover publications costs. This can normally be sourced from your funder or institution. This fee covers all publication costs (editorial processes; web hosting; indexing; marketing; archiving; DOI registration etc) and ensures that all of the content is fully open access. This approach maximises the potential readership of publications and allows the journal to be run in a sustainable way. For a breakdown of costs, please click here.
If you are a member of the Belgian Society of Radiology, you do not need to pay the APC. Please state your membership status in your cover letter on submission.
The journal does not charge submission fees.
Many institutions have funds available to support open access publications by their staff, therefore we ask that you contact the relevant body to cover the APC.
If you do not know about your institution’s policy on open access funding, please contact your departmental/faculty administrators and institution library, as funds may be available to you.
If you are not a member of the Belgian Society of Radiology and do not have funds available to pay the APC (e.g., because your institution/funder will not cover the fee) then we may be able to offer a discount or full waiver. Should you need to discuss waiver options or the APC in general, please ensure that you contact the editor as early as possible. Editorial decisions are made independently from the ability to pay the APC. Waiver requests must be received as part of the submission information (in the cover letter / author comments).